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A Guide to Choosing the Right Office Furniture

A Guide to Choosing the Right Office Furniture
November 9, 2017 gnuworld
buying office furniture

Whether you’re a startup, SME or large corporation, office furniture is a big ticket item. It’s also an investment that can go horribly wrong, leaving you with a work space that’s cluttered, uncomfortable and a barrier to optimal work flows.

To avoid such tragedy, we offer some general tips for choosing the right office furniture.

Purchase to a plan

Before you go out on a shopping spree, create an office furniture purchase plan. Make a list of all the tasks your employees will be doing, and the furnishings they’ll need to accomplish those tasks.

Itemise the number and types of pieces you’ll need, and generate a cost analysis and budget.

Use technology

Once you have a clear idea of what your office requires in terms of furniture, download an office design or layout planner. Free and low fee software applications allow you to plan and visualise different layouts in 3D according to the actual dimensions of your office space.

Room Sketcher and Room Arranger are really helpful office planning tools compatible with PC, Mac or iPad.

Avoid trend buying

Choose office furniture with a clean, modern design. Don’t get sucked into the latest trends, and avoid selecting pieces upholstered in funky colours, patterns and materials.

Trends are fleeting and you’ll want your office furniture to last. Keep in mind that as your business expands, your office furniture requirements will grow.

You’ll want to complement the existing range with items of a matching design. If you choose trendy furniture, you may battle to find the perfect new item match a few years down the line.

Modular is best

Opt for desks, couches and cabinets with a modular design. They should be lightweight and easy to move.

There’s a good chance you’ll have to re-configure your office space more than once to accommodate extra staff and equipment, or to re-align the space for new technologies. Modular furniture allows you to create the configurations you need, at a particular point in time.

Size is everything

The size of the furniture should be proportionate to the size of the office. Furniture that’s too large or chunky devours the space required to create a light, well ventilated free flow work area.

The office will naturally become hot and cramped, elements that are not conducive to productivity, or the well-being of your staff.

Why warranties are important

Ensure each piece of furniture you buy is properly covered by a warranty. The written guarantee is a legally binding document that protects you financially if a piece is defective or faulty.

A long-term warrantee is also also some guarantee that a piece of office furniture is a quality item manufactured to high quality standards.

Opt for an established supplier

It’s a mistake to think only of the present. Consider your possible future needs too. Accordingly, opt for an office furniture supplier that’s well established, has a wide range of warranty-backed pieces for sale and offers after-sales support and repairs.

The odds are you’ll have to buy more furniture and fittings in the future, so be sure to choose a supplier with a proven track record.

At K-Mark, we’ve been manufacturing quality office chairs for more than 15 years. Our office furniture is fully customisable, and backed by 5-year warranties. We provide after-sales support and office chair repairs are one of several services we offer businesses in Cape Town, Johannesburg and Durban. Contact us or visit a K-Mark showroom today.